How do I send my items in
First, some quick notes:
Items received without any
documentation will be stored until the owner contacts us.
2) Please avoid calling or emailing
just to ask if your items arrived. All items these days are shipped with a
tracking number provided by the carrier you chose. Please use the tracking
number to check the delivery status of your package with the carrier. If
your tracking number does not work or does not show any delivery status, then by
all means reach out to me and we will figure it out.
3) Do not stress out about a delivery status report that says "delivered to
front door or porch" I am located in a very safe area. I have security
cameras and someone is always here to collect deliveries within minutes of
arrival. Nothing has been lost or stolen in the 31 years I have been in
Now, on to the information......
This is the most commonly asked question we
receive. The paragraphs below will tell you all you need to know to submit
your valuable articles for service and ensure their safe delivery. There
are two points that are more important than anything else you can do.
1. First, supply us with documentation.
We need to know who you are and what you are sending and why. It is hard
to believe, but we receive items for repair often, with no
documentation and we have no idea who they belong to or why they were sent to
us. A phone call is simply not enough. A lot happens in a week's
time and many repairs come in each week. We have
a "Service Form" which should be submitted with every repair sent
to us. You can access this form from navigation buttons on all
pages of our web site. If your web browser will not access the form (some
won't) then the equivalent information on a sheet of paper is fine.
Items received with no documentation will be shelved until such time the sender
contacts us as we have no idea who owns it or what they want done without the
2. The second important point is to pack your
items with care to protect them in transit. We receive locomotives which
are poorly packed on a regular basis and damage often occurs in transit.
Please review the section on how to pack your item below. If you just put
your locomotives in the factory packaging and put them in a Priority mail box
with little or no packing materials and think that is all that is needed
STOP! Read below.
Instructions: PLEASE READ!
Pack your item carefully! Locomotives without fragile detail parts
are best wrapped "snugly and securely" in clean bubble wrap. The small 3/8
inch bubble sheets are
best for this purpose. Wrap the item snugly and secure with a strip of
tape or rubber bands. If the bubble wrap is not secured, it will loosen in
transit and the items may slide out and be damaged. Items not secured in the
bubble wrap may just as well not have any at all. Locomotives with fragile
detail parts should be packed in the original box*
in which they came from the factory. It is important
to install the felt pads (originally used by the factory) wherever the plastic
cradle touches the locomotive. (both ends and roof top) This protects the
paint finish from rubbing damage in transit.
*CAUTION: If the plastic cradle in
your box is not still clear and flexible, and it has yellowed or turned
color or if sending any F-unit, Ae 8/14, turntable, crane or other item, which
was originally packed in a box with a gray plastic cradle with a clear top, DO
NOT UNDER ANY CIRCUMSTANCES USE THE ORIGINAL CRADLE for shipping!!! These
are now brittle from age. THEY WILL SHATTER IN TRANSIT AND THE
LOCOMOTIVE WILL BE SEVERELY DAMAGED OR DESTROYED. This is not
covered by insurance! See example photographs below showing the box types and
the yellowing that occurs on some box inserts.
Yellowed inserts shatter in transit
severely damaging the locomotive. DO NO USE these if yellowed.
Any locomotive, set or other item packed in
a box with the gray plastic insert, like those above, should not be used for
shipping. These will shatter and severely damage the contents.
Packing your items:
This is an example of how NOT to pack your
items for shipping. The box is just as it was when I opened it, except I
had pushed the air pillows back to see the contents. The locomotive and
end car should have been tightly wrapped in bubble wrap and the box filled to
the top with packing material so the contents were held in place firmly.
The box was 1/3 empty giving the contents lots of room to move. If you
don't have to put pressure on a box to close it, then there is not sufficient
packing material inside to protect your items.
Pack the items in a good sturdy box that is oversize enough to protect the item.
(minimum 1-inch around all sides) DO NOT PACK LOCOMOTIVES WHICH ARE IN THEIR
ORIGINAL BOX IN A FLAT (3 to 4 inch thick) FedEx OR Priority Mail BOX!
THIS IS INSUFFICIENT. ITEMS NEED A BOX WITH ROOM FOR CUSHIONING ALL AROUND.
Think of it this way, would you drop your locomotive in its original Märklin box
on a concrete or steel floor from a height of about 4 or 5 feet? With no
padding between the locomotive and the shipping box, that is essentially what
you will be doing if you pack a locomotive this way. Expect that it will
get dropped during sorting, transport and delivery! (Pack the box tightly with packing noodles,
foam, air pillows, bubble wrap or
crumpled paper all around the item. Items considered improperly packed
(like the 3-4 inch thick boxes referenced above) are not covered in the event of
an insurance claim for damage in transit. Ship it to the address below.
Insurance coverage is your choice. We return items insured.
Include a completed copy of our "Service Form" with your shipment.
Items received with no documentation will be shelved until such time the
sender contacts us as we have no idea who owns it or what they want done without
A phone call or email is not sufficient.
The service form is your item's identity and it stays with it from unpacking to
invoicing and has all the information we need to complete your repair.
Turn around time varies at different times of the year. Winter is peak
season and it may take six weeks
or more to complete a repair. (not including transit times) Summer turn around is
Helmuts Hobbies Service
83 Brookshire Drive
Warrenton, VA 20186
Trix and Märklin BIG BOY
Packing the Big Boy properly
for shipment is one of the most important things you can do to ensure it does
not sustain damage in transit to us. We have received several models that
were carelessly packed. Because of this, they sustained damage in transit
that cost extra time and money to repair. The most important things you
can do to protect your locomotive are outlined below.
The most important thing to do
is make sure to use the original brass spacers and the three transport screws to
secure the locomotive to the base. Make sure the screws are absolutely
tight. I suggest paying a visit to your local auto parts store to
purchase a small tube of Permatex "blue lock-tite". This is a thread filler
that prevents screws from vibrating loose. It is not uncommon for the
transport screws to loosen in transit. Use just a tiny drop (trace) of
this on each of the three transport screws when attaching the locomotive to the
wooden base. Make sure to purchase the BLUE not the red. Red
lock-tite requires the joint to be heated to a temperature of 500 degrees before
it can be broken loose. Needless to say, you do not want your Big Boy to
become a permanent display piece and I do not want to have to heat it up
with a torch to get it off the base!
Now that you have the
locomotive securely fastened to it's display base, it is time to pack it.
If you no longer have the original plastic that was wrapped around the
locomotive, find a suitable replacement and place it on the bottom of the wooden
box before the locomotive. Wrap the plastic over the locomotive and close
the box lid carefully. Wrapping plastic around the locomotive prevents
small detail parts from catching on the foam insert and breaking off. If
you have the original box, pack the wooden box in the plastic over wrap and
cardboard cradle before inserting it into the outer box. Pack the
locomotive in a strong box large enough to give at least 3 to 4 inches of
packing material all the way around. Fill this area tightly with
foam noodles, foam padding or wadded newspaper and ship insured by your favorite
method. A little time planning and care will ensure the safe arrival of
your loco for servicing.